Taskmi is a task tracker for you and the people you share spaces with. To keep your tasks in sync across devices and with other members, Taskmi needs an account and stores your tasks on our servers. We do not sell your data, we do not show ads, and we do not include analytics SDKs or tracking. This policy explains what the App processes, why, who can see it and who it is shared with. It applies to the Taskmi iPhone app, its Lock Screen widgets and Live Activities, and the invitation page on the web.
Taskmi is made by an independent developer ("we", "us"). For any privacy question or request, contact apps.help.desk@icloud.com.
We do not collect your contacts, precise location, browsing history, advertising identifier, health data or payment card details.
Server access rules limit every request to the data the signed-in member is allowed to see. Profile and space pictures are stored in private storage and are available only to the people described above.
AI features are part of Taskmi Pro and run only after you give consent in the App. When you dictate a task, the audio clip is sent over an encrypted (HTTPS) connection to our processing service (Supabase Edge Functions), which forwards it to OpenAI for speech-to-text. When you ask Taskmi to understand typed or dictated text, our service sends that text and the compact context described in Section 2 to OpenAI, which returns structured task drafts. The drafts appear on a review screen, and nothing is saved until you confirm it.
Your audio and text pass through our service to produce the result and are not stored by us afterwards. OpenAI processes them under its API terms and privacy policy. As of the date above, OpenAI states that data submitted through its API is not used to train its models by default. We do not control this third party; see openai.com/policies/privacy-policy.
You can always create and edit tasks by hand without using AI features.
iOS asks for your permission before Taskmi can use each of these features. You can change your choice at any time in iOS Settings.
Local reminders depend on iOS, your notification settings, Focus modes and how recently you opened the App. Do not rely on Taskmi as the only way to be alerted about something time-critical.
Purchases are processed by Apple; we never receive your card or payment details. Subscription status is managed through RevenueCat, which processes your app user ID and purchase details to tell the App whether Taskmi Pro is active. See RevenueCat's privacy policy and Apple's privacy policy.
We share data only with the service providers needed to run the App:
We do not sell personal data and do not share it for advertising. We may disclose data if required by law or to protect our rights, our users or the public.
Our providers may process data on servers located outside your country, including in the United States and the European Union. Where required, such transfers rely on appropriate safeguards, such as the providers' standard contractual clauses.
We keep your account data, profile, spaces and tasks for as long as your account exists. Deleted tasks are removed from our database. We do not keep your voice recordings or the text sent for AI processing after producing a result. Abuse-protection records for invitation links contain only a hashed network address and are removed regularly. Settings stored on your device remain until you change them or delete the App. Apple and RevenueCat keep purchase records under their own policies.
You can delete your account at any time in the App: Profile → Edit Profile → Delete Account. After you confirm with your Apple Account, we immediately delete your account, profile, photo, device tokens and personal tasks, and revoke Taskmi's access to Sign in with Apple. Spaces where you are the only member are deleted. In shared spaces, the admin role passes to another member, open tasks assigned to you go back to the space admin, and tasks you gave to other members stay with them without your profile. You can also ask us to delete your account by writing to apps.help.desk@icloud.com from the email linked to your account. Deleting your account does not cancel an App Store subscription: cancel it in your Apple ID settings.
Where the GDPR or UK GDPR applies, we process data to perform our contract with you (running your account, tasks, spaces, reminders and subscription), based on your consent for AI processing and for permissions such as notifications, microphone and calendar (which you can withdraw at any time in the App or in iOS Settings), and based on our legitimate interests in keeping the service secure and reliable and preventing abuse.
Depending on where you live, you may have rights to access, correct, export or delete your personal data, to restrict or object to processing, to withdraw consent, and to lodge a complaint with a supervisory authority. You can correct your name and photo in the App at any time. For other requests, contact us at the email above and we will respond as required by law. California residents: we do not "sell" or "share" personal information as defined by the CCPA/CPRA.
Data in transit is protected with encryption (HTTPS/TLS). Access to your data on our servers is restricted by row-level security rules, photos are kept in private storage, and server keys (including the OpenAI key) stay on our servers and are never shipped in the App. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
The App is not directed to children under 13 (or the higher minimum age in your country), and we do not knowingly collect data from them. If you believe a child has provided us data, contact us and we will delete it.
We may update this policy from time to time. The "Last updated" date shows the current version, and material changes will be shown in the App or on this page.
Email: apps.help.desk@icloud.com